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You are looking at a sample company. Every figure here is seeded demo data, not a customer result.
Set this up for my firmThe three-way reconciliation your bar requires: bank statement vs books vs client ledgers, checked on every sync instead of once a quarter in a panic. A clean, empty exceptions list is the goal.
1 · Trust bank balance
$187,750
2 · Client funds liability
$186,500
3 · Client trust ledgers total
$186,500
Every dollar the three records disagree on, and what to do about it
Trust bank holds funds not attributable to any client
$1,250
Money sitting in the trust account that no client ledger accounts for -- usually an earned fee or cost reimbursement deposited to the wrong account. Move it to Operating and record the correction.
What is held for whom -- each must never go below zero
| Client | Held in trust |
|---|---|
| Meridian Health Group | $49,400 |
| Blue Harbor Logistics | $32,600 |
| Aurora BioWorks | $30,000 |
| Cascade Ventures | $25,000 |
| Summit Ridge Insurance | $20,000 |
| Juniper & Sage Retail | $15,000 |
| Estate of R. Whitmore | $14,500 |
| Total | $186,500 |
Every movement through the trust account, newest first
| Date | Memo | Client | Amount |
|---|---|---|---|
| 2026-08-11 | Card payment deposited to wrong account | Unattributed | +$1,250 |
| 2026-08-06 | Regulatory filing fee, ClearPath | Meridian Health Group | -$600 |
| 2026-07-17 | Settlement escrow -- Subrogation 26-114 | Summit Ridge Insurance | +$20,000 |
| 2026-06-30 | Distribution to estate beneficiary | Estate of R. Whitmore | -$5,500 |
| 2026-06-14 | Retainer -- trademark defense | Juniper & Sage Retail | +$15,000 |
| 2026-05-27 | Filing fees + court reporter, TransCo | Blue Harbor Logistics | -$2,400 |
| 2026-05-09 | Retainer -- Series B | Aurora BioWorks | +$30,000 |
| 2026-04-22 | Retainer -- Fund III formation | Cascade Ventures | +$25,000 |
| 2026-04-04 | Estate funds pending distribution | Estate of R. Whitmore | +$20,000 |
| 2026-03-19 | Retainer -- TransCo litigation | Blue Harbor Logistics | +$35,000 |
| 2026-03-12 | Retainer -- ClearPath acquisition | Meridian Health Group | +$50,000 |