CountCore for real estate & property management

The trust account your state audits, reconciled every single day.

Broker trust funds, security deposits, and owner money are the fastest way to lose a license and the easiest thing to let slip. CountCore reconciles them three ways every day — bank, books, and every beneficiary ledger — with a licensed CPA reviewing the exceptions.

See plans See it running live

Reconciliation your regulator requires

Monthly

California requires brokers to reconcile the balance of all separate beneficiary records against the record of all trust funds received and disbursed at least once a month in any month the account had activity — and to keep the written report on file.

Cal. Code Regs. tit. 10, § 2831.2

What makes this industry different

Three problems the generic bookkeeper never touches.

3 records

Trust fund handling is the top audit finding

A full three-way reconciliation means the bank statement, the trust journal, and the combined total of every beneficiary ledger all agree. Regulators ask for the written report by month. Most brokerages produce it retroactively, from memory and a spreadsheet.

Cal. Code Regs. tit. 10, § 2831.2; DRE enforcement advisories

1 per beneficiary

Every owner and deposit is its own ledger

Security deposits, owner funds, and earnest money each belong to a specific person. The reconciliation record has to identify the account, the date, and the trust-fund liability to each beneficiary — not just a single account balance that happens to look right.

Cal. Code Regs. tit. 10, § 2831 (trust fund records)

Never below $0

A shortfall in one ledger is other people's money

If disbursements for one owner or tenant exceed their deposits, another beneficiary's funds are covering the gap. Regulators treat that as misappropriation regardless of intent — and a monthly-only check can leave it live for weeks.

Standard trust-fund handling requirements

The reconciliation your regulator asks for by name

Bank. Journal. Every beneficiary ledger.

California's rule is explicit: reconcile the balance of all separate beneficiary or transaction records against the record of all trust funds received and disbursed, at least monthly, with a written record identifying the account and the liability to each beneficiary. CountCore produces exactly that, every day rather than once a month.

Cal. Code Regs. tit. 10, § 2831.2 — and equivalent rules in most states

1Trust bank balanceWhat the bank says the trust account holds

2Trust journal / liabilityAll trust funds received and disbursed, per your books

3Beneficiary ledgersOwners, tenants, and transactions — each with its own balance

Any disagreement becomes a dated exception naming the amount and the beneficiary — which is also the written reconciliation record your regulator wants on file.

What you get

Built for the work, not renamed for the brochure.

Three-way reconciliation on the trust account, continuously

Bank balance, the trust liability on your books, and what every beneficiary ledger says is theirs — checked every day rather than once a month. The same three-way check attorneys run on their IOLTA accounts, applied to broker trust funds.

See the engine running live→

A ledger per owner, per deposit, per transaction

Every beneficiary gets its own running balance, so you can answer “what do we hold for this owner?” instantly — and any ledger that goes negative is flagged as a critical exception the moment it happens.

Receivables and disbursements you can actually chase

Rent, commission, and management-fee receivables aged in dollars and days with the largest balances named, plus every disbursement traced back to the beneficiary it belongs to.

See how receivables age→

Profitability by property, owner, or door

Revenue and cost rolled up per client so you can see which properties and owners actually earn their management, rather than judging the portfolio on one blended number.

See client-level profitability→

Proof, not promises

See it running on a real company’s books — right now

The three-way reconciliation is live today, running on a brokerage's own books: $243,050 in the trust bank against $241,200 owed to owners and tenants, and the $1,850 gap between them named and explained. That gap is a management fee deposited into trust and booked to income — the broker's own money sitting in trust, belonging to no beneficiary, which is exactly the commingling every state reconciliation rule exists to catch. Open it and check the math, then ask us to run it on yours.

Trust reconciliation, liveThree records, and the $1,850 mismatch it caught→Beneficiary ledgersA running balance per beneficiary, never below zero→Receivables aged and named$82,926 open across 7 invoices, 29 AR days→Audit trailTimestamped, so you can see when the books were last current→

Straight answers

What runs today, and what needs a connection.

Where a source isn’t connected, the product says so on the screen. No number in CountCore is ever invented to fill a gap.

Live today

QuickBooks Online — clients, invoices, payments, chart of accounts, trust journal entries
Three-way trust reconciliation with per-beneficiary ledgers and typed exceptions
Receivables aging, client-level profitability, vendor spend by expense account
Ramp — card and vendor spend
Licensed CPA review of anything requiring judgment

Connect next

AppFolio, Buildium, or your property-management systemRent rolls, lease terms, and unit-level occupancy alongside the books
Plaid bank feedBank-against-books corroboration on operating and trust accounts
Gusto or ADPPayroll detail behind staffing cost per property

Who we serve

Also serving

The same engine, pointed at what each industry has to prove.

Not listed? It works the same whatever you do — your books, your bank, and any money you hold for other people still have to agree. Talk to a CPA about your practice.